Executive Assistant III (Managed Care FL Contracts)

Nemours is seeking an Executive Team Coordinator III (Full-Time), to join our team in Jacksonville, Florida.

The Executive Assistant III position will be responsible for coordinating and performing the administrative support functions required. The person in this position will demonstrate excellent customer service that promotes patient, staff, and customer satisfaction and reflects the Mission, Vision and Values of Nemours. Skills needed to successfully perform this position are the abilities to manage resources prudently, prioritize, make decisions, handle problems in a calm responsive manner, and learn quickly and independently. Work collaborative, be detail-oriented, organized, an excellent communicator – verbally, written, and interpersonal. This position will interact with varying levels of associates and departments within Nemours, as well as external organizations and vendors. Perform other duties as assigned by leadership.

The position will be the subject matter expert for other assistant level roles. Additional responsibilities include assisting with creation and maintenance of training and meeting materials.

Job Responsibilities:

• Coordinate meetings facilitated by individual team members and enterprise.
• Prepare agendas and compile, transcribe, and distribute minutes.
• Order supplies.
• Track expenses.
• Assist with travel arrangements and expense reports.
• Open, sort, and distribute incoming correspondence, including faxes.
• Monitor department budget.
• Manage timekeeping by updating Kronos for review and approval.
• Processing payroll actions.
• Provide support and coordination of meetings with internal and external customers. This includes but not limited to compiling agenda topics, taking minutes, transcribing and distributing minutes, as requested by management.
• Proficiency with office technology and equipment
• Subject matter expert for other assistant level roles.
• Assistance with creation and maintenance of training and meeting materials.
• Responsible for training and onboarding new associates.
• Assist with payroll monitoring.
• Maintain class schedules in the learning management system and team schedules in the team calendar.
• Other duties as assigned.

Job Requirements

• Associate Degree required.
• Minimum (5) Five years of experience required.
• High School diploma with more than six (6) years of experience will be considered in lieu of degree.
• Experience working for Senior Management/Executives preferred.
• Healthcare related experience a plus.

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