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Project Manager / Personal Assistant Part Time
Hybrid Role (WFH + In-Person)
Location: Ideally based near the Arts District; Los Angeles, California
Time Commitment: Part-time – 20 hours/week to start and will grow to full time quickly
Compensation: $25 – $30 / hour (with room to grow)
Reports To: Hannah Heart (CEO)
Must-Haves: Must have a reliable car and valid driver’s license (role includes in-person errands, event support, and on site work at Hannah’s office).
✨ About the Role
We’re looking for a highly emotionally intelligent, detail-oriented, and structured unicorn to support a fast-moving online business and live events brand. This is a hybrid position combining online project management with in-person personal assistant support, working closely with the CEO and COO to keep all trains running on time — and preferably early.
Don’t know everything listed here? No problem.
You’ll be trained in-depth on our systems and processes — we care more about your attitude, attention to detail, and willingness to learn than a perfect resume.
🖥 Online Responsibilities
Project Mange all our online areas of business
Manage Asana, Airtable, and Go High Level project dashboards
Break down launches, content calendars, and internal operations into actionable tasks
Assign and follow up on deliverables with the VA and CSM
Track team workflows and ensure tasks are completed on schedule
Collect and summarize KPIs weekly for review
Manage copy request timelines — tracking what’s needed, who’s writing it, and when it’s due
Coordinate logistics and digital prep for launches, content drops, and campaigns
🌎 In-Person Responsibilities
Attend and manage our live events
Support Hannah on-site at events she is attending
Help manage day to day logistics; run errands, and keep things flowing smoothly
Filming and capturing content of Hannah
🧠 Who You Are
Emotionally mature and grounded
Naturally empathetic with strong communication skills
Hyper-organized and structured
Calm under pressure and adaptable in fast-moving environments
A self-starter who thrives with clear expectations and autonomy